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SERVICES

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RFP Development, Specialties: Convention and Visitors Bureaus, Venues, General Service Contractors, Sports Commissions, Hotels

RFP DEVELOPMENT

Specialties: Convention and Visitors Bureaus, Venues, General Service Contractors, Sports Commissions, Hotels

Allow us to get to know all the details of your event in order to create one of the most valuable assets to use in procuring services. 


A Request for Proposal communicates the opportunity others have to partner with you. We will ensure your value is appropriately conveyed and will manage the entire bidding process in order to negotiate the best deal possible.

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Contract Negotiation, Specialties: CVBs, Sports Commissions, Venues, General Service Contractors/Decorators, Hotels, Audio Visual Providers, Catering and Food Service Providers, Security, Freight Services, Parking Facilities, Telecommunication Service Providers, Entertainment, Temporary Staff

CONTRACT NEGOTIATION

Specialties: CVBs, Sports Commissions, Venues, General Service Contractors/Decorators, Hotels, Audio Visual Providers, Catering and Food Service Providers, Security, Freight Services, Parking Facilities, Telecommunication Service Providers, Entertainment, Temporary Staff

Honesty and fairness go a long way in a negotiation and makes certain you are building relationships that start the course for a successful partnership. 


We will help determine your non-negotiable items and protect your investment through preparing contracts for service providers based upon the needs of your organization.

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Operational Planning: Contractor management Operational show content planning and development of show site service requirements Security plan creation and sourcing of guards and armed officers Covid-19 health and safety risk assessment and implementation of safety guidelines Budget forecasting, estimated invoice compilation, and payment deadline management Quotation requests for new designs and services Room block management Procurement of special event permits Work with various internal departments such as sales, editorial, accounting, marketing and audience development, to ensure overall event goals are being coordinated and carried out to achieve team goals and objectives Event plan and timeline creation for show site move in, event, and move out processes Schedule and prepare for event's on-site team, to include travel arrangements, hotel assignments and all needed information for re-booking purposes Evaluation of contractor invoices compared to show site deliverables and service levels Post event analysis of contractor experience, service levels, and pricing Recommend new procedures and help implement changes and improvements for future events

OPERATIONAL PLANNING

We LOVE the details!  Leave it to us to deliver for you!

  • Contractor management

  • Operational show content planning and development of show site service requirements

  • Security plan creation and sourcing of guards and armed officers

  • Covid-19 health and safety risk assessment and implementation of safety guidelines

  • Budget forecasting, estimated invoice compilation, and payment deadline management

  • Quotation requests for new designs and services

  • Room block management

  • Procurement of special event permits

  • Work with various internal departments such as sales, editorial, accounting, marketing and audience development, to ensure overall event goals are being coordinated and carried out to achieve team goals and objectives

  • Event plan and timeline creation for show site move in, event, and move out processes

  • Schedule and prepare for event's on-site team, to include travel arrangements, hotel assignments and all needed information for re-booking purposes

  • Evaluation of contractor invoices compared to show site deliverables and service levels

  • Post event analysis of contractor experience, service levels, and pricing

  • Recommend new procedures and help implement changes and improvements for future events

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Exhibitor Liaison Services, Enter exhibitors into database and disseminate appropriate information to contractors Provide customer service support for all event participants Recommend and implement goals, objectives and practices for providing efficient customer service Research and resolve issues both internally and with contractors Establish and maintain positive relationships with internal and external partners Assist with development of customer service and concierge training for guest service employees onsite

EXHIBITOR LIAISON SERVICES

We serve as the welcoming committee for all of your exhibitors, partners and sponsors.

  • Enter exhibitors into database and disseminate appropriate information to contractors

  • Provide customer service support for all event participants

  • Recommend and implement goals, objectives and practices for providing efficient customer service

  • Research and resolve issues both internally and with contractors

  • Establish and maintain positive relationships with internal and external partners

  • Assist with development of customer service and concierge training for guest service employees onsite

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Show Site Management: Supervise contractors and labor during move in to ensure services are delivered as ordered and in a timely, professional manner Meet with contractors on a daily basis to approve set ups and planned delivery of services Ensure event is completed smoothly and resolve any problems that may arise Welcome exhibitors and guests, help answer questions and / or direct them to the appropriate contractor or internal staff member

SHOW SITE MANAGEMENT

We are the first ones to arrive and the last to leave.  From start to finish, we will ensure a smooth experience for partners, sponsors, exhibitors and attendees.

  • Supervise contractors and labor during move in to ensure services are delivered as ordered and in a timely, professional manner

  • Meet with contractors on a daily basis to approve set ups and planned delivery of services

  • Ensure event is completed smoothly and resolve any problems that may arise

  • Welcome exhibitors and guests, help answer questions and / or direct them to the appropriate contractor or internal staff member

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Services: Text
Services: Text
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